How to Download and Use Otter.ai for Transcription
Do you need a fast and accurate way to transcribe your audio and video files? Do you want to save time and money on manual transcription services? Do you want to capture, organize, and share your voice conversations with ease?
If you answered yes to any of these questions, then you might want to try Otter.ai, a powerful speech-to-text software that records and transcribes voice conversations in real-time. In this article, we will show you what Otter.ai is, how to download it, how to use it, and some of the best alternatives to it.
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What is Otter.ai?
Otter.ai is an AI-powered software that provides automatic speech recognition and transcription for audio and video files. Transcribing meetings is not the only feature that Otter.ai offers. Otter.ai can help you capture, organize, and share your notes from meetings, interviews, lectures, podcasts, and more.
Features and benefits of Otter.ai
Some of the features and benefits that make Otter.ai stand out from other transcription software are:
It supports real-time transcription of live conversations, as well as importing pre-recorded files.
It can identify and differentiate between different speakers, and you can tag them with custom names.
It can automatically capture slides and generate summaries for your meetings.
It integrates with popular video conferencing platforms like Zoom, Microsoft Teams, and Google Meet.
It allows you to edit and manage your transcripts with a user-friendly interface. You can search by keywords, speakers, or dates, add comments, highlight texts, insert images, export as text or audio files, and more.
It enables you to collaborate with your teammates by sharing your transcripts via email, text message, or social media. You can also assign action items and track progress.
Pricing and plans of Otter.ai
Otter.ai offers three plans for individual users and two plans for teams and organizations. The pricing and features of each plan are as follows:
Plan
Pricing
Features
Basic
Free
300 minutes of transcription per month
30 minutes per conversation
Import 3 audio/video files lifetime
Speaker identification (by name)
Keywords & word clouds
Automated summary
Pro
$8.33 per user per month (billed annually) or $13.59 per user per month (billed monthly)
All Basic features plus:
1200 minutes of transcription per month
90 minutes per conversation
Import 10 audio/video files per month
Shared custom vocabulary & speakers
Advanced search, export & playback
Business
$20 per user per month ( billed annually) or $30 per user per month (billed monthly)
All Pro features plus:
6000 minutes of transcription per month
240 minutes per conversation
Import unlimited audio/video files
2-factor authentication
User management & reporting
Teams
$12.50 per user per month (billed annually) or $15 per user per month (billed monthly)
All Business features plus:
6000 minutes of transcription per month
240 minutes per conversation
Import unlimited audio/video files
Zoom integration with live notes & captions
Microsoft Teams integration with live notes & captions
Enterprise
Contact sales for a quote
All Teams features plus:
Custom transcription minutes and conversation length
Custom branding and domain name
Dedicated account manager and support
Single sign-on (SSO) integration
Data retention and compliance policies
Otter.ai also offers a free plan for students and teachers, which includes 6000 minutes of transcription per month, 240 minutes per conversation, and Zoom integration. You can apply for this plan by verifying your education email address.
How to download Otter.ai?
Otter.ai is available for web browser, mobile devices, and desktop app. Depending on your preference and device, you can download Otter.ai in different ways.
Download Otter.ai for web browser
If you want to use Otter.ai on your web browser, you don't need to download anything. You just need to create an account on the Otter.ai website and sign in with your email address or Google account. You can also sign in with your Zoom or Microsoft Teams account if you have one.
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Once you sign in, you can access all the features of Otter.ai on your web browser, such as recording and transcribing live conversations, importing and transcribing audio/video files, editing and sharing transcripts, and more.
Download Otter.ai for mobile devices
If you want to use Otter.ai on your mobile devices, such as smartphones or tablets, you need to download the Otter.ai app from the App Store or Google Play Store. The app is compatible with iOS 11.0 or later and Android 5.0 or later.
Once you download the app, you need to create an account or sign in with your existing account. You can also sign in with your Zoom or Microsoft Teams account if you have one.
Once you sign in, you can access all the features of Otter.ai on your mobile devices, such as recording and transcribing live conversations, importing and transcribing audio/video files, editing and sharing transcripts, and more.
Download Otter.ai for desktop app
If you want to use Otter.ai on your desktop app, such as Windows or Mac computers, you need to download the Otter.ai app from the Otter.ai website. The app is compatible with Windows 10 or later and Mac OS X 10.13 or later.
Once you download the app, you need to create an account or sign in with your existing account. You can also sign in with your Zoom or Microsoft Teams account if you have one.
Once you sign in, you can access all the features of Otter.ai on your desktop app, such as recording and transcribing live conversations, importing and transcribing audio/video files, editing and sharing transcripts, and more.
How to use Otter.ai?
Otter.ai is easy to use and has a simple interface that guides you through the process of recording and transcribing voice conversations. Here are some of the steps that you need to follow to use Otter.ai effectively:
Record and transcribe live conversations
If you want to record and transcribe live conversations, such as meetings, interviews, lectures, podcasts, etc., you can do so by using the record button on the Otter.ai app or website. You can also join a Zoom or Microsoft Teams meeting and enable the Otter.ai integration to record and transcribe the meeting automatically.
Otter.ai will start transcribing the conversation as soon as it detects any speech. You can see the transcript being generated in real-time on your screen. You can also pause, resume, or stop the recording at any time. You can also add photos, comments, or highlights to the transcript while recording.
After the recording is finished, you can save the transcript to your Otter.ai account and access it anytime. You can also export the transcript as a text or audio file, or share it with others via email, text message, or social media.
Import and transcribe audio/video files
If you want to import and transcribe audio/video files that you already have, such as recordings, podcasts, lectures, etc., you can do so by using the import button on the Otter.ai app or website. You can also drag and drop the files to the Otter.ai interface.
Otter.ai supports various file formats, such as MP3, MP4, WAV, M4A, etc. You can import up to 10 files at a time, depending on your plan. The maximum file size is 4 GB per file.
Otter.ai will start transcribing the files as soon as they are uploaded. You can see the progress of the transcription on your screen. You can also edit or delete the files while they are being transcribed.
After the transcription is finished, you can save the transcript to your Otter.ai account and access it anytime. You can also export the transcript as a text or audio file, or share it with others via email, text message, or social media.
Edit and share transcripts
If you want to edit and share your transcripts, you can do so by using the edit and share buttons on the Otter.ai app or website. You can also access your transcripts from your Otter.ai account and manage them in different folders.
Otter.ai allows you to edit your transcripts with a user-friendly interface. You can correct any errors, add or remove punctuation, change speaker names, insert images, add comments, highlight texts, and more. You can also search your transcripts by keywords, speakers, or dates.
Otter.ai enables you to share your transcripts with your teammates or collaborators by using the share button. You can choose to share your transcripts via email, text message, or social media. You can also generate a link to your transcript and copy or embed it on your website or blog. You can control who can access your transcript and what they can do with it. You can also assign action items and track progress.
Otter.ai alternatives
Otter.ai is one of the best transcription software available in the market. However, it may not suit everyone's needs and preferences. If you are looking for an alternative to Otter.ai, you might want to consider some of the following options:
Why you might need an alternative to Otter.ai?
Some of the reasons why you might need an alternative to Otter.ai are:
You need more transcription minutes or longer conversation length than what Otter.ai offers.
You need more accuracy or quality assurance for your transcripts than what Otter.ai provides.
You need more customization or integration options for your transcripts than what Otter.ai supports.
You need more privacy or security for your transcripts than what Otter.ai guarantees.
You need more languages or dialects for your transcripts than what Otter.ai recognizes.
Some of the best alternatives to Otter.ai
Some of the best alternatives to Otter.ai that you can try are:
Rev: Rev is a professional transcription service that offers human and automated transcription for audio and video files. Rev's human transcription is 99% accurate and has a turnaround time of 12 hours. Rev's automated transcription is 80% accurate and has a turnaround time of minutes. Rev charges $1.25 per minute for human transcription and $0.25 per minute for automated transcription.
Sonix: Sonix is an AI-powered transcription software that provides fast and accurate transcription for audio and video files. Sonix claims to have 95% accuracy and has a turnaround time of minutes. Sonix supports over 40 languages and dialects and integrates with various platforms like Zoom, Dropbox, Google Drive, etc. Sonix charges $5 per hour for automated transcription and offers a free trial of 30 minutes.
Trint: Trint is an AI-powered transcription software that provides smart and interactive transcription for audio and video files. Trint claims to have 90% accuracy and has a turnaround time of minutes. Trint supports over 30 languages and dialects and integrates with various platforms like Zoom, YouTube, Adobe Premiere Pro, etc. Trint charges $15 per hour for automated transcription and offers a free trial of 30 minutes.
Descript: Descript is an AI-powered transcription software that provides creative and collaborative transcription for audio and video files. Descript claims to have 95% accuracy and has a turnaround time of minutes. Descript supports over 15 languages and dialects and integrates with various platforms like Zoom, Slack, Google Drive, etc. Descript charges $12 per month for automated transcription and offers a free trial of 3 hours.
Conclusion
Otter.ai is a powerful speech-to-text software that records and transcribes voice conversations in real-time. It can help you capture, organize, and share your notes from meetings, interviews, lectures, podcasts, and more. It has many features and benefits that make it stand out from other transcription software, such as speaker identification, automated summary, Zoom integration, and more. It also has different plans and pricing options to suit your needs and budget.
If you want to download and use Otter.ai for transcription, you can do so by following the steps in this article. You can download Otter.ai for web browser, mobile devices, or desktop app, depending on your preference and device. You can also use Otter.ai to record and transcribe live conversations, import and transcribe audio/video files, edit and share transcripts, and more.
If you are looking for an alternative to Otter.ai, you can also try some of the best alternatives that we have mentioned in this article, such as Rev, Sonix, Trint, or Descript. Each of them has its own advantages and disadvantages, so you can choose the one that best suits your needs and preferences.
We hope that this article has helped you learn more about Otter.ai and how to download and use it for transcription. If you have any questions or feedback, please feel free to leave a comment below. Thank you for reading!
FAQs
Here are some of the frequently asked questions about Otter.ai:
Q: How accurate is Otter.ai?
A: Otter.ai claims to have 85% accuracy for its automated transcription. However, the accuracy may vary depending on the quality of the audio/video file, the background noise, the number of speakers, the accent or dialect of the speakers, etc. You can always edit your transcripts to correct any errors or improve the quality.
Q: How secure is Otter.ai?
A: Otter.ai uses encryption and authentication to protect your data and privacy. You can also delete your transcripts or files anytime from your account. However, Otter.ai may collect some information from your usage of its service, such as your email address, device information, voice recordings, transcripts, etc. You can read more about Otter.ai's privacy policy here:
Q: How long does it take to transcribe a file with Otter.ai?
A: Otter.ai can transcribe a file in minutes, depending on the length and quality of the file. For example, it can transcribe a 10-minute file in about 2 minutes. However, the transcription speed may vary depending on the internet connection, server load, etc.
Q: How many languages does Otter.ai support?
A: Otter.ai currently supports English only. However, it can recognize different accents and dialects of English, such as American English, British English, Australian English, Indian English, etc. Otter.ai may add more languages in the future.
Q: How can I cancel my Otter.ai subscription?
A: If you want to cancel your Otter.ai subscription, you can do so by following these steps:
Log in to your Otter.ai account and go to the Settings page.
Click on the Billing tab and then click on the Cancel Subscription button.
Confirm your cancellation and provide feedback if you wish.
You will still have access to your plan features until the end of your billing cycle. After that, your account will be downgraded to the Basic plan.
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